Tuesday, March 29, 2011

Receipt of incomplete/deficient DPC proposals from the Ministries/Departments - Regarding


Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)

New Delhi 110001
March 24,2011


Subject:- Receipt of incomplete/deficient DPC proposals from the Ministries/Departments - Regarding
   The undersigned is directed to invite reference to the Department of Personnel and Training Office Memorandum No. 22011/9/98-Estt(D) dated September 8, 1998 prescribing a Model Calendar for DPCs in order to ensure that DPCs are convened in advance and approved select panels are prepared well before commencement of the relevant vacancy years as per time schedule prescribed therein. All Ministries/Departments were also requested for strict compliance of the instructions so as to achieve the desired objectives of timely convening of DPCs/preparation of approved select panels within the prescribed time-frame. Need for strict compliance of the instructions was reiterated vide this Department's OM No. 22011/9/98- Estt(D) dated 14.12.2000.

   2. The Model Calendar for DPCs as laid down in DoPT's guidelines makes it obligatory on the part of Ministries/Departments to send DPC cases to the UPSC by 15th July(for financial year based vacancies) and 15th April (for calendar year based vacancies) of the year preceding the vacancy year. Despite repeated communications to this effect, these instructions are not being followed by the Ministries/Departments in majority of cases. Delay in holding the DPCs not only affect the manpower planning in various Ministries/Departments but also impedes the career progression across the board and is the main reason for litigation before CAT and various High Courts. The UPSC has recently brought this non-satisfactory position to the notice of this Department. The UPSC has since stopped accepting incomplete proposals w.e.f. 01.08.2010 and have introduced a new procedure under the 'Single Window System' whereby Ministries / Departments are now required to bring their proposals by hand which are scrutinized on the spot by the designated officer of the UPSC. Accordingly, all the Ministries/Departments are requested to send their DPC
proposal in future in accordance with the revised Checklist as Annexed.

   3. Non-adherence to time frame for DPCs is matter of serious concern to the Government. Hence, all concerned authorities are once again counseled to ensure adherence to the Model Calendar which has been devised as a system-improvement measure. All proposals for DPC would henceforth be sent to UPSC complete in all respects including ACRs duly reviewed as per DoPT's OM No. 21011/1/2010-Estt(A) dated 13.4.2010. In case of non-adherence to the prescribed time-frame, the Joint-Secretary concerned responsible for signing certificate of completeness will be held responsible for the lapse and responsibility shall be fixed accordingly.

   4. All the Ministries/Department may complete all the pending DPC proposals in respect of previous years with in a reasonable period of one year i.e. upto 31.3.2012. For the vacancy year 2012-2013 onwards, timeline as prescribed in model calendar for DPC will be adhered to for strict compliance.

   5. Ministries/Departments are requested to give wide circulation to these instructions to ensure strict adherence to the time-schedule prescribed as per the Model Calendar for DPCs.

(Smita Kumar)


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